Virtual assistant software and tools are the backbone of modern businesses.
From project management to communication to content creation, digital virtual assistants tools and free resources can help elevate your businesses.
There are a plethora of virtual assistant software tools to choose from, to increase your efficiency and productivity.
In our free virtual assistant resources and tools guide, we’ll examine 82 of the best virtual assistant software across 18 categories.
Keep reading to learn everything you need about VA digital tools in 2025 so you can choose the best ones for your business today.
Types of Virtual Assistant Software Tools
There are many different types of virtual assistant software tools.
Plenty of business operations, such as content creation, bookkeeping, note-taking, and organization, can be streamlined.
We have broken down 18 different types of virtual assistant software tools below.
Benefits of Virtual Assistant Software Tools
How will productivity tools for work help your business?
Now that we’ve covered the types of virtual assistant software tools that exist, let’s break down their benefits.
- Increased Productivity: Using a virtual assistant software tool significantly increases your productivity.
VA tools optimize operations and automate repetitive processes. This results in increased productivity and efficiency.
- Improved Organization: VA apps and tools improve organization.
All your documents, reports, emails, and appointments will be efficiently organized in one place for easy access. - Enhanced Communication: Maintaining proper communication is key to running a successful business.
Software for virtual assistants results in enhanced communication across all members of the team, and throughout the company.
This leads to more efficient teamwork, leading to higher productivity and stronger output.
- Effective Time Tracking and Management: Manually tracking time leads to inefficient management and waste of resources.
Task management tools for virtual assistants produce effective time tracking and management.
You can track all your employees’ times and manage their performances hassle-free.
- Better Client Management: Proper client communication is the backbone that supports your business.
Virtual assistant apps lead to proper client management since you can have clearer and more effective communication and management methods.
- Cost Savings: Providing cost-effective solutions to age-old business problems that drive modern innovation.
VA apps and tools significantly cut costs.
They expedite business operations and. free up more time for employees.
Using such software is much cheaper than doing all these tasks manually. - Increased Security: Virtual security software is the most necessary software for businesses to protect themselves.
Cloud-based VA software tools ensure top-notch security for your sensitive information.
Therefore, you can protect your and your clients’ privacies. - Creative Problem-Solving: If you want to succeed in the current business climate, you will have to constantly innovate and solve problems creatively.
That’s where virtual assistant tools and free resources come in.
This cloud-based software and tools allow you to innovate and effectively and creatively problem-solve
Best Virtual Assistant Software in 2025
We have compiled a list of over 80 different virtual assistant software tools that you should be using in 2025.
For your convenience, we have divided them into categories.
We have also talked about their benefits, restrictions, pricing and linked their websites.
A) Time Tracking Tools for Virtual Assistants
Time-tracking virtual assistant software and tools help you effectively track and manage time.
These tools can record and subsequently analyze how much time is spent on each task, client, or project.
Let’s take a look at the best time-tracking tools for virtual assistants below.
1. Toggl Track
2. Harvest
3. Clockify
4. Hubstaff
5. Time Doctor
1. Toggl Track
Toggl Track is a collection of productivity tools that allow companies to track and report time.
Special Features:
- Online Work Timer
- Timesheet Reports
- Automated Time Tracking
- Time Reporting And Analytics
Benefits:
- Supports Automated Time Tracking For More Efficient Time Management
- Allows 100+ Integrations
- Tracks Exact Work Hours With Its Online Work Timer
Restrictions:
- No Location Tracking
- The User Interface May Be Confusing For Some Users
- Some Paid Plans May Be Too Expensive
Pricing:
- Free For Up To 5 Users
- Start For Small Businesses: $9 Per User/Month
- Premium: $18 Per User/Month
- Enterprise: Custom Pricing
Website: Toggl Track
2. Harvest
Harvest is an easy-to-use time-tracking virtual assistant software and app that can also help companies with invoicing, and payments, and allows for seamless integration.
Special Features:
- Timesheets
- Desktop And Mobile Apps
- Project And Team Reporting
- Automated Invoice Creation
Benefits:
- Visualizes Team Capacity To Reduce And Eliminate Burnout
- Allows 50+ Integrations
- Has Accurate Time Tracking For Efficient Time Management
Restrictions:
- Offline Access Is Limited
- Features Such As GPS Tracking Are Unavailable
- Some Paid Plans May Be Too Expensive
Pricing:
- Free For 1 User
- Pro: $11 Per Seat/Month
- Premium: $14 Per Seat/Month
Website: Harvest
3. Clockify
Clockify is a time-tracking and management app that allows users to work across multiple projects.
Special Features:
- Clockify Kiosk, Which Allows Shared Users To Log In And Out Using A PIN
- Automated Time And Leave Tracker
- Budget Tracking
- Invoicing And Expense Reports
Benefits:
- Different Paid Options To Accommodate Budgetary Constraints
- Has Multiple Reporting Features For Accurate Analysis
- Offers Different Management Features To Manage Teams And Roles
- Has A Free Plan For Unlimited Users With Basic Functionalities
Restrictions:
- Offline Functionality Is Limited
- Doesn’t Offer Screen Capture Or Web Usage Tracking
Pricing:
- Free For Unlimited Users
- Basic: $4.99 Per Seat/Month
- Standard: $6.99 Per Seat/Month
- Pro: $9.99 Per Seat/Month
- Enterprise: $14.99 Per Seat/Month
Website: Clockify
4. Hubstaff
Hubstaff is a time-tracking virtual assistant software that provides integrated time-tracking for teams of 1 to 1000.
Special Features:
- GPS Time Tracking For Location-Based Tasks
- Automatically Generated Employee Timesheets
- Project Cost Management With Pay Rates And Forecasts
- Detailed Online Time Reports
Benefits:
- Easy To Sync With Other Apps
- Offers A Free 2-Month Plan And Affordable Paid Plan Options
- Generates Time Reports To Show Idle Time Spent By Employees
- Offers GPS Tracking For More Accurate Time-Tracking
Restrictions:
- The Learning Curve Is High For New Users
- There Are Occasional Software Crashes
Pricing:
- Starter: $4.99 Per Seat/Month
- Grow: $7.5 Per Seat/Month
- Team: $10 Per Seat/Month
- Enterprise: $25 Per Seat/Month
Website: Hubstaff
5. Time Doctor
Time Doctor is a productivity and time-tracking virtual assistant software that increases productivity and performance by providing objective and actionable metrics.
Special Features:
- Work-Life Balance Metrics To Reduce Burnout
- Real-Time And Daily Email Notifications
- Automated Attendance Tracking
- Offline And Break-Tracking Options Available
Benefits:
- The Offline Feature Allows For Seamless Time-Tracking Even Without The Internet
- Offers Keyboard And Mouse Tracking
- Tracks Website And Application Usage
- Provides Payroll Management Features
Restrictions:
- Monitoring Is Often Thought Of As Too Invasive
- There Are Occasional App Crashes
Pricing:
- Basic: $8 Per Seat/Month
- Standard: $14 Per Seat/Month
- Premium: $16.7 Per Seat/Month
- Enterprise: Custom Plan
Website: Time Doctor
To get more information about time tracking tools read the article mentioned below:
Read More: 15 Best Time Tracking Tools
B) Virtual Assistant Software for Communication
As we have covered before, communication is key for businesses.
Team members have to constantly communicate with each other, teams have to cooperate between themselves.
Additionally, you also have to properly communicate with clients.
To that end, we’re going to break down 5 different VA communication software below.
6. Zoom
7. Slack
8. Google Meet
9. Microsoft Team
10. Skype
6. Zoom
Zoom offers solutions for businesses with remote or hybrid work environments for effective communication and seamless collaboration.
Special Features:
- Spaces Such As Rooms, Workspace Reservations, And Digital Signage
- Productivity Features Such As Docs, Whiteboard, And Clips
- Mail And Calendar
- Scheduler
Benefits:
- Offers Security Features Like Password-Protected Waiting Rooms
- Easy To Use Even For New Users
- Screen-Sharing And Remote-Control Options
Restrictions:
- Unpredictable Audio And Video Quality
- Existing Complaints About Poor Customer Service
- Rare Instances Of Zoom Meetings Being Crashed By Uninvited Persons
Pricing:
- Basic: Free For 1 User
- Pro: $15.99 Per User/Month
- Business: $22 Per User/Month
- Business Plus: Custom Pricing
Website: Zoom
7. Slack
Slack is a work management and productivity tool that allows businesses to have seamless communication.
Slack provides an organized and secure platform for users to communicate effectively, host huddles, and collaborate.
Special Features:
- Workspaces For Designated Teams And Projects
- Huddles For Quick Communication With Team Members
- Instant File-Sharing Options Are Available
- Lists Help To Organize, Track, And Manage Projects
Benefits:
- Organized Communication For Effective Collaboration
- Highly Customizable, Allowing For A Better User Experience
- Seamless Integration With Other Software And Apps
Restrictions:
- Audio And Video Quality May Not Be As Good As Other Apps
- Lack Of Proper Moderation Features
- Some Paid Plans May Be Too Expensive
Pricing:
- Pro: $8.75 Per Person/Month
- Business: $15 Per Person/Month
- Enterprise Grid: Custom Pricing
Website: Slack
8. Google Meet
Google Meet is an online video conferencing app that allows efficient communication between stakeholders.
Special Features:
- On-The-Go Mode For Joining A Meeting While Traveling
- Whiteboards Are Available
- Breakout Rooms For Separate Meeting Spaces
- Recording And Transcription Services Available
Benefits:
- Has End-To-End Encryption For Higher Security
- Offers Safety Locks To Avoid Meeting Breaches
- Seamless Integration With Other Apps And Software
Restrictions:
- Recording Options Are Limited
- Lack Of Diverse Note-Taking Features
- Limited Virtual Background Options
Pricing:
- Free With Limited Features
- Business Starter: $6 Per User/Month
- Business Standard: $12 Per User/Month
- Business Plus: $18 Per User/Month
- Enterprise: Custom Pricing
Website: Google Meet
9. Microsoft Team
Microsoft Team is a video conferencing app with AI and Cloud solutions that elevates the user experience.
Special Features:
- Screen Sharing Options
- Webinars For Larger Meetings
- Custom Backgrounds
Benefits:
- Offers Robust Security Features
- Allows Seamless Integration With Other Apps
- Has Free Options For Schools
Restrictions:
- A Limited Number Of Channels And Limited Customization Options
- Integration Challenges With Non-Microsoft Apps And Software
Pricing:
- Microsoft Team Essentials: $4.00 per user/ month
- Microsoft 365 Business Basic: $6.00 per user/ month
- Microsoft 365 Business Standard: $12.5 per user/ month
Website: Microsoft Teams
10. Skype
Skype is a video calling and conferencing app with multiple features for proper communication.
Special Features:
- Skype Translator For Real-Time Translation Of Conversations
- Options To Send Files During Meetings
- Customizable Reactions And Innovative Background Effects
- Call Recording And Live Subtitles
Benefits:
- Free To Use And Download For Calls That Host About 100 People
- Has End-To-End Encryption For Higher Security
- Integrates Well With Office 365
Restrictions:
- Technical Issues Have Been Reported With Skype
- The Free Plan Includes Ad Inserts
- There Have Been Complaints About Customer Support
Pricing: The pricing of Skype is integrated within Microsoft Teams.
Website: Skype
C) Customer Relationship Manager (CRM) Tools
Customer Relationship Manager virtual assistant software and tools help businesses to organize and record data related to customers.
This helps businesses gain real-time insight into customer service functions, and results in improved business relationships.
We’ve broken down some of the best CRM VA software below:
11. Salesforce
12. HubSpot
13. Zoho CRM
14. Insightly
15. Pipedrive
11. Salesforce
Salesforce is a cloud-based CRM software with an integrated platform that pairs customer data with trusted agents for better customer relationships.
Special Features:
- Omni-Channel Routing To Automatically Give Work To The Available Agent
- High-Security Measures
- Robust Integration Options With A Variety Of Apps And Software
Benefits:
- Offers Automated Workflows
- Allows Seamless Integration With Other Apps With Open And Robust API (Application Programming Interface)
- Has Training Resources
Restrictions:
- Expensive To Implement
- Has Restrictions On Data Storage
Pricing: There are multiple pricing modules available. We have listed the pricing modules for small businesses.
- Starter Suite: $25 per user/ month
- Pro Suite: $100 per user/month
Website: Salesforce
12. HubSpot
HubSpot is a CRM based virtual assistant softwarethat allows companies to maximize sales, improve customer relationships, and grow faster.
Special Features:
- Live Chat Software
- AI Email Writer For Generating Faster Emails
- Sales Automation Tools For Scaling Lead Outreach
- Pipeline Management Software For Tracking Key Activities
Benefits:
- Offers SEO Recommendations To Optimize Content
- Provides Detailed Analytics
- Has A Plethora Of Personalization Options
Restrictions:
- Costly Compared To Other Software
- Sales Reporting Is Weaker Compared To Other Features
Pricing: HubSpot has different pricing options available depending on the features needed.
Website: Hubspot
13. Zoho CRM
Zoho CRM is a virtual assistant software that allows for stronger leads management, workflow automation, and analytics.
Special Features:
- Workflow Automation For Higher Productivity
- Omnichannel Feature With Customer Portals
- An AI Assistant That Offers Predictive Sales Analysis
Benefits:
- Very User Friendly Even To New Users
- Offers Mobile Accessibility
- Provides Data Security Through Multiple Layers Of Encryption
Restrictions:
- A Limited Number Of Customization Options
- Although It Is Fairly Easy To Use, There Is Some Learning Involved
Pricing:
- Standard: $14 Per User/Month
- Professional: $23 Per User/Month
- Enterprise: $40 Per User/Month
- Ultimate: $52 Per User/Month
Website: Zoho CRM
14. Insightly
Insightly is a modern take on a scalable CRM with multiple integration options available.
Special Features:
- Pipeline Management
- Leads Tracking
- Workflow Automation
Benefits:
- Offers Robust Customization Features
- Provides Multiple Project Management Options
- Integrates With Many Third-Party Applications
Restrictions:
- There Is A High Learning Curve With Insightly
- Users Have Complained About Limited Customer Support
Pricing:
- Plus: $29 Per User/Month
- Professional: $49 Per User/Month
- Enterprise: $99 Per User/Month
Website: Insightly
15. Pipedrive
Pipedrive is an easy-to-use and effective CRM software to better manage leads, with AI features.
Special Features:
- AI Writer and Sales Assistant
- Marketing Automation
- Email Builder
- Leads and Pipeline Management
- Workflow and Marketing Automation
Benefits:
- Uses AI-Powered Insights to Generate, Drive, and Manage Leads
- User-Friendly Interface With a Lower Learning Curve for Beginners
- Offers Robust Integration to Over 400 Services
Restrictions:
- Pipedrive Doesn’t Offer Any Free Plans
- Expensive Pricing
Pricing:
- Essential: $14 Per User/Month
- Advanced: $34 Per User/Month
- Professional: $49 Per User/Month
- Power: $64 Per User/Month
- Enterprise: $99 Per User/Month
Website: PipeDrive
D) Best Password Management Tools for Virtual Assistant
Virtual assistants and businesses must manage their passwords properly.
The company’s safety and security depends on it.
Many businesses deal with sensitive data that must be protected at all costs.
This is where password management tools come in. Let’s take a look at some of the best ones:
16. 1Password
1Password is a password management software for everyone from solo users to businesses that uses state-of-the-art encryption for extra security.
Special Features:
- End-to-End Encryption
- Extended Password Management
- Password and Username Generation
Benefits:
- Offers Robust Security Measures
- User-Friendly Interface With a Lower Learning Curve for Beginners
- Provides Cross-Platform Support
Restrictions:
- No Free Plans Are Available Even for Individual Users
- Users Have Reported Occasional Syncing Issues
- Doesn’t Have a VPN
Pricing:
- Business: $7.99 Per User/Month
- Teams: $19.95 Per User/Month
- Enterprise: Custom Pricing
Website: 1Password
17. Dashlane
Dashlane is a popular password manager that offers multiple unique features such as VPN and Dark Web Monitoring.
Special Features:
- Dark Web Monitoring
- Phishing Alerts
- Credential Risk Detection
Benefits:
- Offers VPN Services, Which Adds an Extra Security Layer
- Plans Are More Affordable Compared to Other Software
- Has a User-Friendly Interface
Restrictions:
- VPN Use Is Only Available in the Premium Plans
- Doesn’t Have a Built-In Password Importer
Pricing:
- Business: $8 Per User/Month
- Business Plus: $5 Per User/Month
- Standard: $20 Per User/Month
Website: Dashlane
18. LastPass
LastPass is a widely used password manager and vault app with single-sign-on and dark web monitoring features available.
Special Features:
- Dark Web Monitoring
- Passwordless Vault Login
- Multi-Factor Authentication
Benefits:
- Offers Robust Security Measures
- User-Friendly Interface With a Lower Learning Curve for Beginners
- A Free Plan Is Available
Restrictions:
- Limited Features Are Available in the Free Version
- Users Have Reported Syncing Issues
Pricing:
- Premium: $3 Per User/Month
- Families: $4 Per User/Month
- Teams: $4 Per User/Month
- Businesses: $7 Per User/Month
Website: LastPass
19. NordPass
NordPass is a password manager developed by Nord Security that offers multiple useful features.
Special Features:
- Password Generator
- Zero-Knowledge Encryption
- Biometric Authentication
Benefits:
- Affordable Pricing Plans
- User-Friendly Interface With a Lower Learning Curve for Beginners
Restrictions:
- Limited Emergency Access
- Paywalled Premium Features
Pricing:
- Free
- Premium: $1.29 Per User/Month
- Family: $2.79 Per User/Month
Website: NordPass
20. Keeper
Keeper is a password manager that is widely popular for its robust security measures, user-friendly interface, and affordable pricing plans.
Special Features:
- 2 Factor Authentication (2FA)
- Dark Web Monitoring
- Secure File Storage
Benefits:
- Provides Strong Security Features
- User-Friendly Interface With a Smaller Learning Curve
- Offers Affordable Pricing Plans
Restrictions:
- Doesn’t Offer Free Tiers for Individual Use
Pricing:
- Personal: $2.92/Month
- Family: $6.25/Month
Website: Keeper
E) VA Tools for Scheduling and Appointments
Some of the most common tools used as a virtual assistant are VA tools for scheduling and appointment tracking.
It’s crucial to have the best virtual assistant software at your disposal for efficiently scheduling all your appointments.
Let’s break down 5 such tools:
21. Calendly
22. Google Calendar
23. Doodle
24. Odoo
25. Cirrus Insight
21. Calendly
Calendly is a scheduling platform for businesses that makes scheduling easy, allowing for seamless communication.
Special Features:
- Timezone Adjustments
- Automated Scheduling
- Customizable Meeting Times
Benefits:
- Free Plan Available
- User-Friendly Interface
- Customizable Features
Restrictions:
- Free Plans Have Limited Features
- There Are Customization Limits for Group Events
Pricing:
- Free
- Standard: $10 Per Seat/Month
- Teams: $16 Per Seat/Month
- Enterprise: Starts at $15K/Year
Website: Calendly
22. Google Calendar
Google Calendar is a widely used time management and scheduling software developed by Google.
Special Features:
- Smart Event Suggestions
- Integrated with Google Workspace
- Event Reminders and Notifications
Benefits:
- Easy to Use Even for Beginners
- Collaborative Scheduling
- Easy Integration Across Platforms and Devices
Restrictions:
- No Native Task Management Features
Pricing: Pricing is included in the Google Workspace/ Google Meets section, as Google Calendar is part of Google Workspace.
Website: Google Calendar
23. Doodle
Doodle is an online, scheduling and time-management software with unique features such as poll-based scheduling that allows easy integration with calendars and other apps.
Special Features:
- Poll-Based Scheduling
- Integration with Calendars and Apps
- Automated Reminders
Benefits:
- Free Plan Available
- Time-Zone Scheduling Options Available
- No Account Required for Participants
Restrictions:
- Limited Options on Free Plans
- Customization Options for Polls Are Limited
Pricing:
- Free
- Premium: $6.95/month
- Team: $8.95 per user/month
- Enterprise: Custom Pricing
Website: Doodle
24. Odoo
Odoo is an open-source time management software with advanced features and affordable pricing plans.
Special Features:
- Open Source
- All-in-One Business Suite
- Automation and Workflow Management
- Highly Customizable
Benefits:
- Provides an Open-Source Option
- Offers a Free Plan
- Has a User-Friendly Interface
Restrictions:
- Limited Features in the Free Version
Pricing:
- Free
- Standard: $9.1/month
- Custom: $13.6/month
Website: Odoo
25. Cirrus Insight
Cirrus Insight is a CRM software that integrates Salesforce with other software such as Google Workspace and Microsoft 365.
Special Features:
- Effortless Salesforce Integration
- Calendar Integration
- Smart Scheduler
Benefits:
- User-Friendly Interface with a Smaller Learning Curve, and Easy to Set Up
- Highly Customizable Features
Restrictions:
- Doesn’t Offer a Free Plan
Pricing:
- Salesforce Sync: $14 per user/month
- Pro: $21 per user/month
- Expert: $49 per user/month
Website: Cirrus Insight
F) Calendar Management Virtual Assistant Tools
We have already covered appointment and scheduling tools.
The next step is to look into calendar management virtual assistant software and tools for effectively managing all meetings!
26. Microsoft Outlook
27. Woven
28. SimplyBook.me
29. Apple Calendar
30. Acuity Scheduling
31. LatePoint
32. Omnify
33. Calday
26. Microsoft Outlook
Microsoft Outlook is a personal and professional information managing software, perfect for managing calendars and emails.
Special Features:
- Integrated Email and Calendars in a Single Platform for Easier Use
- Advanced Organizational Tools
- Focus Inbox for Important Emails
Benefits:
- The UI is Very User-Friendly
- Centralized Management of Emails, Calendars, and Contacts
- Top-Notch Security Measures
- Offers Workflow Automation
Restrictions:
- Offline Mode Functionality is Limited
- There is a Steep Learning Curve for Advanced Features
Pricing:
- Included within Microsoft 365
Website: Microsoft Outlook
27. Woven
Woven is a smart calendar app with powerful built-in scheduling tools for easier calendar management, that has now been integrated with Slack.
Special Features:
- Smart Templates
- Easy Integration with Communication Software
- Calendar Analytics
- Mobile App Available
Benefits:
- Advanced Analytics Available
- UI is Simple and Easy to Use
Restrictions:
- No Option for a Free Plan
Pricing:
- Plans Available on Request
Website: Woven
28. SimplyBook
SimplyBook.me is an online scheduling virtual assistant software for easy appointment scheduling and booking.
Special Features:
- Customizable Booking Packages
- Automated Reminders and Notifications
- Easy Integration with Other Tools and Software
Benefits:
- Easy to Use with a Low Learning Curve
- Supports Multiple Languages
- Free Version Available
Restrictions:
- Reporting and Analytics are Slow in Lower-Paid Plans
- Customization is Limited in Lower-Tier Plans
Pricing:
- Free
- Basic: $8.25/Month
- Standard: $25 per User/Month
- Premium: $50 per User/Month
Website: SimplyBook
29. Acuity Scheduling
Acuity Scheduling is an online appointment scheduling software for easier appointment scheduling and calendar management.
Special Features:
- Customizable Forms
- Auto Time-Zone Adjustments
- Easy Integration with Payment Processing Software like PayPal
Benefits:
- Easy to Sync with Other Tools and Software
- User-Friendly Interface
- Highly Customizable
Restrictions:
- Email Templates Have Limited Customization Options
- Advanced Features are Limited in the Free Plan
Pricing:
- Emerging: $16 per User/Month
- Growing: $27 per User/Month
- Powerhouse: $49 per User/Month
- Enterprise: Custom Pricing
Website: AcuityScheduling
30. LatePoint
LatePoint is a comprehensive and advanced appointment scheduling plugin for WordPress.
Special Features:
- Unlimited Locations and Staff Members Supported
- Multi-Language Support
- Fully Customizable Features, Such as Customizable Booking Forms
Benefits:
- Highly Scalable, Suitable for Businesses of All Sizes
- User-Friendly Interface
- Extensive Customization Options
Restrictions:
- No Free Plans Available
- Mobile App Lacks Some Features
Pricing:
- Starter: $99/Year for 1 Site
- Scale: $249/Year for 5 Sites
- Agency: $499/Year for 100 Sites
Website: LatePoint
31. Omnify
Omnify is an all-in-one business and scheduling management suite.
Special Features:
- Automated Reminders and Notifications
- Online Booking Is Available
- Built-In Payment Processing Options
- Highly Expensive for Businesses on a Budgetary Constraint
Benefits:
- Free Plan Available
- Mobile-Friendly and Highly Customizable
- Intuitive UI
Restrictions:
- Some Advanced Features Are Locked in the Higher-Tiered Pricing Plans
- Occasional Bugs and Glitches Have Been Reported
Pricing:
- Free
- Growth: $79/ month.
- Accelerate: $199/ month.
- Scale: Starts at $499/ month.
Website: Omnify
32. Calday
Calday is an online scheduling virtual assistant software and tool for businesses.
Special Features:
- No Login is Required for Booking.
- Simple Automated SMS Reminders.
Benefits:
- Simple UI.
- Easy Integration with Other Software.
- Free Plan Available.
- Affordable Premium Plan.
Restrictions:
- Lacks Advanced Features
- Limited Customization for the Booking Process
Pricing:
- Free
- Premium: $12/ month
Website: Calday
33. Apple Calendar
Apple Calendar is Apple Inc’s personal online calendar management tool.
Special Features:
- Easy Integration With Other Apple Apps and Devices
- Collaborative Sharing Options Are Available
- Natural Language Input Is Available
Benefits:
- Free and Already Installed on All Apple Devices
- Easy to Use
- Offers 100% Offline Usability
Restrictions:
- No Native Business Features or In-Built Collaborative Tools
- Limited Third-Party Integrations
Pricing: Free for Apple devices.
Website: Apple Calendar
G) Project Management Software for Virtual Assistants
To maintain your business efficiently, project management tools and virtual assistant software are a necessity.
Let’s take a look at 8 of the best project management software for virtual assistants for your business.
34. Trello
35. Asana
36. ClickUp
37. Zoho Projects
38. Jira
39. Basecamp
40. Ganttic
41. Monday
34. Trello
Trello is a list-making, project-management software developed by Atlassian.
Special Features:
- Customizable Templates
- Kanban-Style Layout
- Drag-and-Drop Functionality
Benefits:
- The Learning Curve Is Not Steep
- Free Plan Available With Core Features
- User-Friendly Interface
- Affordable Pricing Plans
Restrictions:
- No Option for Built-In Time Tracking
- Power-Ups Are Limited in the Free Plan
Pricing:
- Free
- Standard: $5 Per User/ Month
- Premium: $10 Per User/ Month
- Enterprise: $17.5 Per User/Month for 50 Users. Prices May Vary for More Users
Website: Trello
35. Asana
Asana is a project management platform, dubbed as a “work management platform” that allows companies to have better organization and planning.
Special Features:
- Numerous Project Views
- Highly Customizable
- Time-Saving Status Updates
- Reporting Tools for Advanced Analytics
Benefits:
- Highly Scalable, So It Applies to Businesses of All Sizes
- Easy Integration With Other Related Tools and Software
- Advanced Reporting Features
- Free Version Available
Restrictions:
- Premium Features Are Costly
- Mobile Apps Often Show Limited Access
Pricing:
- Personal: Free
- Starter: $10.99 Per User/ Month
- Advanced: $24.99 Per User/ Month
Website: Asana
36. ClickUp
ClickUp is a project management virtual assistant software with a wide array of features that boost productivity.
Special Features:
- Customizable Views
- Built-In Time Tracker
- Automation Features Are Available to Reduce Repetitive Tasks
Benefits:
- Provides Extensive Customizability
- Can Integrate With Multiple Software and Tools
- Offers a Free Plan
Restrictions:
- Advanced Features Are Restricted to Paid Plans
- The User Interface Is Not Intuitive
Pricing:
- Free
- Unlimited: $7 Per User/ Month
- Business: $12 Per User/ Month
- Enterprise: Custom Pricing
Website: ClickUp
37. Zoho Projects
Zoho Projects is an online project management platform with innovative solutions for businesses looking to optimize processes.
Special Features:
- Mobile Access Available
- Integration With Other Related Software and Tools
- Advanced Charts and Reporting Features
Benefits:
- Pricing Is Affordable and There Is a Free Plan With Core Features
- Tools Are Available for Top-Notch Project Visualization
- Discussion Forums and Document-Sharing Features Result in Effective Collaboration
Restrictions:
- Paid Plans Are Required for Advanced Options
- There Are Other Tools With More Advanced Reporting Options
Pricing:
- Free
- Premium: $4 Per User/ Month
- Enterprise: $9 Per User/ Month
Website: Zoho Project
38. Jira
Jira is an issue and project tracking software developed by Atlassian that helps businesses to have efficient project management.
Special Features:
- Customizable and Advanced Workflows
- Advanced Issue Tracking Capacity
- Allows for Integration With Other Tools and Software
Benefits:
- A Free Plan Is Available
- The Paid Plans Are Affordable Compared to Other Software
- Boasts Highly Customizable Features
Restrictions:
- Has a Steep Learning Curve, and the Interface Is Not Very Beginner-Friendly
Pricing:
- Free
- Standard: $7 Per User/ Month
- Premium: $13.53 Per User/ Month
- Enterprise: Custom Pricing
Website: Jira
39. Basecamp
Basecamp is an online, collaboration-based project management software.
Special Features:
- Advanced Tracking Features
- Store, Share, and Discuss Options Are Available for Files
- Real-Time Chat Functionality
Benefits:
- The UI Is Easy to Use
- Premium Plans Are Affordable
Restrictions:
- No Native Time-Tracking Software
- No Free Plans
Pricing:
- Pro: $15 Per User/ Month
- Pro Unlimited: $299/ Month for Unlimited Users
Website: BaseCamp
40. Ganttic
Ganttic is a visual project management software perfect for keeping track of resources and tasks.
Special Features:
- Visual Scheduling
- Real-Time Updates and Notifications
- Highly Customizable Tracking Features
Benefits:
- A Good Choice for Simultaneously Managing Multiple Projects
- User-Friendly Interface
Restrictions:
- Task-Managing Capabilities Are Limited
- Paid Plans Are Expensive for Solo Entrepreneurs or Small Businesses
Pricing:
- Resource-Based Pricing
Website: Ganttic
41. Monday
Monday is a project and portfolio management software for effective practices across business PMOs.
Special Features:
- Extremely Customizable Dashboards
- Advanced Workflows
- Easy Integration With Third-Party Apps
- Visual Workspaces
Benefits:
- Customizable and Easy to Tailor According to Personal Business Needs
- Facilitates Effective Collaboration Across Teams
Restrictions:
- Is Expensive Compared to Other Software
Pricing:
- Free
- Pro: $24 Per User/ Month
- Enterprise: Custom Pricing
Website: Monday
H) Best Tools for Cloud Sharing and File Storage
Cloud sharing and file storage virtual assistant software and tools allow users to access files from anywhere on any device, as long as they have an internet connection.
Businesses use cloud-sharing and file-storage tools to create, edit, and share important documents.
The most used tools for cloud sharing & file storage are:
42. Google Drive
43. OneDrive
44. DropBox
45. Sync
46. Box
47. Papersign
48. WeTransfer
42. Google Drive
Google Drive is the cloud-sharing storage service of Google Workspace.
This allows users to store, create, and share files from any device.
Special Features:
- Real-Time Collaboration
- Integration With Other Google Workspace Software
- Version History
Benefits:
- Free Storage Is Available
- Cross-Device Syncing Options Are Available
- User-Friendly Interface
Restrictions:
- Free Storage Is Limited
- Lack Of Advanced File Organization Features
Pricing: Price is integrated with Google Workspace.
Website: Google Drive
43. OneDrive
OneDrive is Microsoft’s cloud storage service that allows users to share files and collaborate, with personal vault options.
Special Features:
- Personal Vault
- File Version History
- Integration With Microsoft 365
Benefits:
- Has Options For Large File Storage
- Can Be Easily Integrated Into Microsoft 365 Workspace
- Automatic Backup
Restrictions:
- Some Users Have Reported Syncing Issues
- The Free Plan Has Limited Storage
Pricing:
- Microsoft Team Essentials: $4.00 Per User/Month
- Microsoft 365 Business Basic: $6.00 Per User/Month
- Microsoft 365 Business Standard: $12.50 Per User/Month
Website: One Drive
44. Dropbox
Dropbox is a file hosting service that has features such as cloud storage and cloud-based file sharing.
Special Features:
- Version History And File Recovery
- Dropbox Paper For Integrated Document Creation
- Smart Sync
Benefits:
- Dropbox Uses 2FA And Other State-Of-The-Art Encryption To Protect Data
- Allows For Fast Syncing
- You Can Work Offline
Restrictions:
- Limited Storage Options In The Free Plan
- There Is A Size Limit On Files In The Free Plan
Pricing: Many pricing plans are available for families, personal use, and businesses, including custom pricing for enterprises.
Website: Dropbox
45. Sync
Sync is a file storing, sharing, and collaboration software.
Special Features:
- End-To-End Encryption
- HIPAA Compliance
- No Third-Party Tracking
Benefits:
- There Are No Limits On File Size
- Strong Security Measures Are In Place
- Seamless Collaboration With Easy File Sharing
- Support Across Multiple Platforms
Restrictions:
- Limited Storage In The Free Plan
- Collaboration Features Are Limited Compared To Other Software
Pricing:
- Teams Standard: $6 Per User/Month
- Teams Unlimited: $15 Per User/Month
Website: Sync
46. Box
Box is a cloud-based file-sharing app that offers AI-powered secure collaboration and content management services.
Special Features:
- Intelligent Workflow Through Box Relay
- Box Shield For Higher Security
- Real-Time Collaboration Is Possible With Integrated Apps
Benefits:
- Includes End-To-End Encryption And 2-Factor Authentication For Higher Security
- Easily Scalable, Hence Is Suitable For Businesses Of All Sizes
- Supports File Versioning
Restrictions:
- Limited Free Storage Options
- Expensive Plans
Pricing:
- Business: $24 Per User/Month
- Business Plus: $39 Per User/Month
- Enterprise: $54 Per User/Month
- Enterprise Plus: $57 Per User/Month
Website: Box
47. Papersign
Papersign by Paperform is a digital signature and document management platform.
Special Features:
- Automatic Reminders
- Consent Agreements
- Template Creation
- Audit Trails And Tracking
Benefits:
- Free Plan Available
- The Interface Is Easy To Use
- There Are Enhanced Security Features
Restrictions:
- Limited Options For Integration
- Users Have Reported Limited Mobile App Functionality
- The Free Plan Features Limited Options
Pricing:
- Free For 3 Users For Life
- Pro: $20 Per User/Month
- Enterprise: Custom Pricing
Website: Papersign
48. WeTransfer
WeTransfer is a cloud-based file-sharing app that supports large file types.
Special Features:
- No-Account Required File-Sharing Options Are Available
- Customized Mood Board Creation
- Real-Time Collaboration
Benefits:
- Large Storage Space
- Supports Transferring Of Large Files
- Provides Cross-Platform Support
- Easy To Use
- More Affordable Compared To Other Platforms
Restrictions:
- The Free Plan Has Limited Storage
- No Built-In File Editing Features
- Dependent On Internet Connection
Pricing:
- Free
- Pro: $10/Month
- Premium: $19/Month
Website: Wetransfer
I) Accounting and bookkeeping VA Tools
Accounting and bookkeeping virtual assistant software and tools will keep your finances organized and help you track cash flow.
We have broken down some top accounting tools below:
49. Xero
50. QuickBooks
51. FreshBooks
52. Zoho Books
53. Wave
49. Xero
Xero is an accounting software targeted towards small businesses that allows companies to pay bills, claim expenses, and track projects.
Special Features:
- Highly Customizable
- Seamless Third-Party Integrations
- Offers Multi-Currency Support
Benefits:
- Gives Real-Time Financial Data
- Provides Automated Invoicing
- Has End-To-End Encryption And High Security
- User-Friendly Interface
Restrictions:
- Limited Stock Management
- Some Users Have Reported Performance Issues
- Not The Best Solution For Large Businesses
Pricing:
- Starter: $29/Month
- Standard: $46/Month
- Premium: $69/Month
Website: Xero
50. QuickBooks
QuickBooks is a reliable accounting virtual assistant software developed by Intuit to simplify and automate accounting tasks.
Special Features:
- Automated Workflows
- Customizable Dashboards
- Multi-Currency Support
- Custom Reporting Fields
Benefits:
- Easy To Learn And Use
- Seamless Integration With Other Systems
- Keeps Track Of Bills And Payments Automatically
Restrictions:
- Lack Of Industry And Business-Specific Features
Pricing:
- Simple Start: $19/Month
- Essentials: $28/Month
- Plus: $40/Month
- Advanced: $76/Month
Website: QuickBooks
51. FreshBooks
FreshBooks is a web-based accounting software, acting as a software-as-a-service model primarily used for small to medium-sized businesses.
Special Features:
- Client Portal For Direct Communication
- Mileage Tracking App
- Bookkeeping
- Project Management Tools
Benefits:
- User-Friendly Interface
- Good Customer Support
- Mobile App Accessibility
Restrictions:
- No Inventory Management
- Limited Options For Integrations
Pricing:
- Lite: $3.80/Month
- Plus: $6.60/Month
- Premium: $12/Month
- Custom Pricing
Website: FreshBooks
52. ZohoBooks
ZohoBooks is a cloud-based accounting software for businesses, with fully customizable options.
Special Features:
- Automated Workflow
- Customizable Invoicing
- Multi-Currency Support
- Cloud-Contact Center Software
Benefits:
- Offers Comprehensive Accounting Features
- Easy To Use
- Affordable Pricing
- Free Version Available
Restrictions:
- There Are Limited Payroll Features
- Lower-Priced Plans Don’t Have Phone Support
Pricing:
- Free
- Standard: $12/Month
- Professional: $24/Month
- Premium: $36/Month
Website: ZohoBooks
53. Wave
Wave is an accounting and finance management software that allows businesses to manage their money efficiently.
Special Features:
- Unlimited Bank And Credit Card Connections
- Scanning And Organizational Features For Receipts
- Customizable Estimate Generation
- Free Core Features
Benefits:
- Free Version Available
- Easy Integration With Other Software
- The Interface Is Very User-Friendly
Restrictions:
- In Some Countries, There Are No Options For Mobile Payroll Support
- Limited Customer Support Options
Pricing:
- Free
- Pro: $16/Month
Website: WaveApps
Social media management is key to running a successful business.
Most of your clients and potential clients are on social media, therefore, you must have VA tools for efficient social media management.
There we have given some information about most usefull social media tools below:
54. Hootsuite
55. Sprout Social
56. Buffer
57. SocialBee
54. Hootsuite
Hootsuite is a popular social media management and marketing tool for more efficient content creation and marketing.
Special Features:
- Social Media Analytics
- AI-Powered Content Creation
- Multiple Engagement Tools
- Social Media Scheduling
Benefits:
- Offers Multi-Platform Integration
- Provides In-Depth Analytics And Reports
- Has Time-Saving Automation Features
Restrictions:
- The Pricing Plans Are Quite Expensive
- Hootsuite Has A Steeper Learning Curve
Pricing:
- Professional: $99/Month
- Team: $249/Month
- Custom Pricing Options
Website: Hootsuite
55. Sprout Social
Sprout Social is a social media management tool that allows businesses to better communicate with customers across social media channels to build a better brand.
Special Features:
- Integration Across Multiple Leading Platforms
- Smart Inbox To Aggregate Messages From All Social Media Accounts
- Advanced Reporting And Analytics
Benefits:
- Very User-Friendly Features Which Are Helpful For Beginners
- Offers Comprehensive Social Media Management
Restrictions:
- More Expensive Compared To Other Tools
- The Advanced Features Have A Steeper Learning Curve
Pricing:
- Standard: $199 Per Seat/Month
- Professional: $299 Per Seat/Month
- Advanced: $399 Per Seat/Month
- Enterprise: Custom Pricing
Website: SproutSocial
56. Buffer
Buffer is a media toolkit specifically marketed towards small businesses with affordable pricing plans.
Special Features:
- Advanced Analytics And Reporting
- Efficient Team Collaboration Tools
- Multi-Platform Management
Benefits:
- Affordable Pricing Plans
- Easy To Use
- Good Customer Support
Restrictions:
- Limited Features In The Free Plan
- Customization Options In Reporting Are Limited
Pricing:
- Free For 3 Users For A Lifetime
- Essentials: $5/Month
- Team: $10/Month
Website: Buffer
57. SocialBee
SocialBee is an AI-powered social media management tool for businesses to boost engagement.
Special Features:
- Advanced AI Assistance
- Advanced Analytics And Reporting
- Team Collaboration Tools
Benefits:
- Affordable Pricing Plans
- Very User-Friendly Interface
- Reliable Customer Support
Restrictions:
- Limited Cross-Platform Integration
- Advanced Features Have A Steeper Learning Curve
Pricing:
- Bootstrap: $348/Year
- Accelerate: $588/Year
- Pro: $1188/Year
Website: SocialBee
K) Remote Access Tools for Virtual Assistant
Remote access tools and virtual assistant software allow users to connect to a remote device, server, or network.
Let’s analyze our picks for the best remote access and control tools you should be using in 2025.
58. TeamViewer
59. AnyDesk
60. Splashtop
58. TeamViewer
TeamViewer is access software used for remote work, IT support, and collaboration, allowing users to connect to and control devices from anywhere.
Special Features:
- Remote Control To Access And Control Devices From Anywhere In The World
- Easy File Transfer
- Cross-Platform And Multi-Session Support
Benefits:
- Very User-Friendly Even For Beginners
- Offers A High Level Of Encryption, Thus Ensuring Security
Restrictions:
- Limited Features In The Free Version
- Very Expensive, Especially For Solo Users Or Small Businesses
Pricing: Multiple pricing plans exist on their website, including custom pricing plans for enterprises.
Website: TeamViewer
59. AnyDesk
AnyDesk is remote access control virtual assistant software that allows users to access and control other devices remotely.
Special Features:
- Offers High Support Even With Low Bandwidth
- Provides Cross-Platform Support
- Allows Easy File Transfer
Benefits:
- Very High-Performing Software
- Has The Ability To Record Sessions
- Comparatively Quite Affordable
Restrictions:
- The User Interface Could Be Better
Pricing:
- Solo: $16.9/Month
- Standard: $25.9/Month
- Advanced: $57.9/Month
Website: Anydesk
60. SplashTop
SplashTop is a secure remote-access and remote-support software suitable for both corporations and individuals.
Special Features:
- High-Performing Remote Access
- Multi-Device Support
- Remote Printing
Benefits:
- Affordable Plans, Even For Small Businesses On A Budgetary Constraint
- UI Is Easy To Use, Even For Beginners
Restrictions:
- Limited Integration Options
Pricing:
- Business Action Solo: $5/Month
- Business Action Pro: $8.25 Per User/Month
- Business Action Performance: $13 Per User/Month
- Enterprise: Customized Plan
Website: SplashTop
L) Operations and Process Documentation Tools
Operations and process documentation tools allow businesses to have their processes in order.
This helps to streamline documentation, allocate proper resources, and boost productivity.
Six most used operations & process documentation tools are:
61. G Suite
62. Microsoft 365
63. Confluence
64. Miro
65. Lucidchart
66. Scribe
61. GSuite
GSuite, now known as Google Workspace, is a cloud-based productivity tool that allows users to manage and store emails, documents, photos, and other important files.
Special Features:
- Google Docs
- Google Meets
- Google Sheets
Benefits:
- Very User-Friendly Even For Beginners
- Offers Real-Time Collaboration Opportunities And Easy Integration
- Provides Many Features In The Free Plan
Restrictions:
- Limited Offline Features
Pricing: Google Workspace pricing has previously been discussed in the Google Meets section.
Website: GSuite
62. Microsoft 365
Microsoft 365 is a subscription-based amalgamation of productivity tools that streamline operations for users.
Special Features:
- Productivity Tools Like Microsoft Word, Excel, And PowerPoint
- Offers Collaboration And Sharing Through Platforms Like SharePoint
- Provides Communication Channels Through Microsoft Teams
Benefits:
- Easy Integration With Other Software
- Offers Robust Security Measures
Restrictions:
- Expensive Plan
Pricing: Pricing has already been discussed.
Website: Microsoft 365
63. Confluence
Confluence is a collaborative tool that allows users to share and manage documents in a centrally accessible, shared space.
Special Features:
- Detailed Permission And Access Control
- Easy Track Changes Through Versioning
- Macros Offer Customizable Functionality
Benefits:
- Easy Integration With Other Atlassian Tools
- Provides Customizable Solutions
- Free Usage Is Available Forever For 10 Users
Restrictions:
- Expensive
- The Learning Curve Is Higher
Pricing:
- Free Forever For 10 Users
- Standard: $5.16 Per User/Month
- Premium: $9.73 Per User/Month
- Enterprise: Custom Pricing
Website: Confluence
64. Miro
Miro is an AI-powered collaboration platform that allows users to create and share boards.
Special Features:
- Diagramming
- Roadmapping
- Sticky Notes And Comments
- Collaborative Whiteboard
Benefits:
- Offers Real-Time Collaboration Between Users
- Easy Interface Even For Beginners
- Provides A Large Library Of Templates
Restrictions:
- Expensive Plan, Especially For Solo Users
- High Learning Curve
Pricing:
- Free
- Starter: $8/Month
- Business: $16/Month
- Enterprise: Custom Pricing
Website: Miro
65. LucidChart
LucidChart is a web-based diagramming platform powered by intelligence.
Special Features:
- Flowchart Creation
- Complex Diagramming
- Cross-Platform Access From Any Device
Benefits:
- It Is A Cloud-Based Platform, Allowing Easier Collaboration
- Easy To Use, Even For Beginners
Restrictions:
- Expensive, And Restricted Free Plan
- Limited Offline Functionality
Pricing: Visit the website and create a free account for more pricing information.
Website: LucidChart
66. Scribe
Scribe is a tool that aids users in creating step-by-step guides, mostly through AI-powered guidance.
Special Features:
- Automated Documentation
- Screen Recording
- Collaborative And Customizable
Benefits:
- Very User-Friendly, Even For Beginners
- The Free Plan Has Many Features
Restrictions:
- Storage Limitations
- AI-Generated Errors
Pricing:
- Basic: Free
- Pro Team: $12 Per Seat/Month
- Pro Personal: $23 Per Seat/Month
Website: Scribe
M) Note-Taking and Organization Tools for VA
67. Evernote
Evernote is a note-taking app that allows users to work anywhere, organize their notes, and add images, audio, scans, and PDFs to their documents.
Special Features:
- AI Transcription
- Offline Access
- Clip And Store Online Documents
Benefits:
- Advanced Task Management And Calendar Integration Features
- The Web Clipper Browser Extension Allows Users To Instantly Save Pictures
- The Advanced Search Option Makes Searching For Specific Files Fast And Easy
Restrictions:
- Expensive, And Restricted Free Plan
Pricing:
- Free
- Personal: $14.99/Month
- Professional: $17.99/Month
- Teams: $24.99/Month
Website: Evernote
68. OneNote
OneNote is a digital note-taking app that tries to mimic the feel of physical note-taking with extra features for optimizing your notes and documents.
Special Features:
- Enhanced Inking Features
- Ink Replay
- AI Assistant
Benefits:
- Very Easy To Use
- You Can Access It From Anywhere, Even When On The Go
Restrictions:
- OneNote Has Reported Some Syncing Issues With Other Apps
Pricing: The Pricing Of OneNote Is Integrated With Microsoft 365
Website: Onenote
69. Notion
Notion is a productivity and note-taking app that helps users organize their notes, with lots of customizable options, including free and paid templates.
Special Features:
- AI Features For More Productive Note-Taking
- Notion Calendar And Mobile App
Benefits:
- Seamless Integration With Other Apps
- Free And Paid Versions Are Available
Restrictions:
- Completely Dependent On Internet Access
- High Learning Curve
Pricing:
- Free
- Plus: $10 Per User/Month
- Business: $15 Per User/Month
- Enterprise: Custom Pricing
Website: Notion
N) Email Productivity Tools
Knowing how to manage and organize your emails is essential for running a business.
There are multiple levels of email communication within a business, especially when it comes to client communication.
Let’s take a look at some of the best email productivity virtual assistants tools and free resources you should use.
70. Gmail
Gmail is a web-based email service that allows users to send, receive, and manage emails.
Special Features:
- Gemini AI
- Smart Features Such As Smart Compose And Smart Inbox
- Custom Domains
Benefits:
- Very Easy To Use
- Plenty Of Storage Space, Even In The Free Version
- Automatic Email Organization
Restrictions:
- Completely Dependent On Internet Access
Pricing: The Pricing For Gmail Is The Same As The Pricing For Google Workspace, As It Is An Integrated Part Of It!
Website: Gmail
71. Boomerang
Boomerang is a Gmail app that schedules emails for users and manages meetings.
Special Features:
- Schedule Emails
- AI Assistant
Benefits:
- Snooze, Pause, And Schedule Emails
Restrictions:
- There Have Been Some Reports Of Gmail And Boomerang Not Syncing Properly
Pricing:
- Free
- Personal: $4.98/Month
- Pro: $14.98/Month
- Premium: $49.98/Month
Website: Boomerang
72. Unroll.me
Unroll.me is an email subscription platform created with the intention of de-cluttering the inboxes of users.
Special Features:
- Subscription Management
- The Rollup (Amalgamation Of Important Emails)
Benefits:
- Easy Email Organization
- Assists In Suppressing Spam
Restrictions:
- Not Compatible With All Email Providers
Pricing:
- Free
Website: Unroll
73. Spark
Spark is an email management tool for businesses to easily filter, organize, and manage emails.
Special Features:
- Spark AI
- Smart Inbox
- Email Signatures
Benefits:
- High Levels Of Customization Are Offered
- Easy Integration With Other Applications, Especially Popular Note-Taking Apps
Restrictions:
- Spark Doesn’t Have A Web Version
- There Are Mixed Reviews On Spark Customer Support
Pricing:
- Free
- Premium Individuals: $4.99/Month
- Premium Teams: $6.99 Per User/Month
Website: Spark
74. SaneBox
SaneBox is an email management tool that prioritizes secure email decluttering for its users.
Special Features:
- Smart Folders And Sane Later (To Access Emails Later)
- One-Click Unsubscribes
- Integration With Popular Email Clients
Benefits:
- Provides High-Security
- Prioritizes Important Emails And Filters Out Unimportant Emails
- Automates Tasks
Restrictions:
- High Price Point
Pricing:
- Snack: $3.49/Month
- Lunch: $5.99/Month
- Dinner: $16.99/Month
Website: SaneBox
O) Grammar And Writing Tools
Writing is an inextricably linked part of businesses.
You need to perfect your grammar and writing skills if you want to run a successful business.
Therefore, it’s important to go through our list of the best grammar and writing tools.
75. Grammarly
76. Hemingway Editor
77. ProWritingAid
75. Grammarly
Grammarly is an online grammar and spelling-checking tool, with AI assistance to improve your writing.
Special Features:
- Plagiarism Detection
- Citation Support
- Paraphrase Tool
Benefits:
- Accurate Grammar And Spelling Correction
- Provides Real-Time Writing Assistance
Restrictions:
- Limited Contextual Understanding Leading To Inaccurate Corrections
- False Readings
Pricing:
- Free
- Pro: $12 Per User/Month
- Enterprise: Custom Pricing
Website: Grammarly
76. Hemingway Editor
Hemingway Editor is an online writing tool that provides real-time text feedback while also correcting errors.
Special Features:
- AI Assistance And Real-Time Writing Checks
- Provides Readability Scores To Writing Based On Difficulty Level
Benefits:
- Color-Coded Highlighted For Easier Understanding
- AI Assistance For Cleaner, Crisper Writing
Restrictions:
- There Are Limited Features On The Free Version
Pricing: The price packages listed below are for annual plans:
- Free
- Individual 5K Plan: $8.33/Month
- Individual 10K Plan: $12.50/Month
- Team 10K Plan: $12.50/Month
Website: Hemingway Editor
77. ProWritingAid
ProWritingAid is a writer’s toolkit with multiple useful features for better writing, such as grammar checking, paraphrasing, and rephrasing.
Special Features:
- Sparks: An AI Extension To Help Make Your Writing Better
- Custom Critique Report For Better Assessment Of Your Writing
- Grammar Checker
- Rephrasing And Paraphrasing Tool
- Writing Coaching With Writing Reports
Benefits:
- Real-Time Writing Checker
- Passive Voice Detection
- Readability Checker
Restrictions:
- No Mobile Apps Are Available
- Very Limited Features In The Free Version
Pricing:
- Premium: $399 (One-Time Payment)
- Premium Pro: $699 (One-Time Payment)
Website: ProWrittingAid
P) File Conversion And Compression Tools
File conversion and compression tools are crucial in changing the type and size of your files.
Sometimes files run into compatibility issues with certain programs, for which it’s convenient to use conversion software to change the file type.
Other times, files may be too large to send.
Therefore, it’s always useful to know our picks for the best file conversion and compression tools for virtual assistants in 2025.
78. Smallpdf
79. Online-Convert
80. PDF Compressor
78. Small PDF
Small PDF allows users to edit, merge, split, and annotate PDFs, while also providing features to compress and convert PDFs to other file types.
Special Features:
- Compress The PDF Into A Smaller Size
- Convert Word/Excel/PowerPoint Files To PDF And Vice Versa
Benefits:
- Can Accept Large File Transfers
- Robust Security Measures
Restrictions:
- There May Be Some Formatting Errors During File Conversion
Pricing:
- Free
- Pro: $12 Per User/Month
- Pro For Teams: $10 Per User/Month
Website: Small PDF
79. Online-Convert
Online-Convert is a free online file conversion tool that can convert media files from one format to another.
Special Features:
- Web-Service Converter
- Document Converter
- Video Converter
Benefits:
- Free For Users
- Offers Many Conversion Services Across Numerous Formats
Restrictions:
- Completely Internet Dependent
- There May Be Some Associated Safety Concerns
Pricing:
- Free
Website: Online Convert
80. PDF Compressor
PDF Compressor is an online free compressor tool that allows users to compress large files.
Special Features:
- Free, Online PDF Compressor
- Multiple Conversion Options
Benefits:
- Completely Free
Restrictions:
- Security Concerns
- Ad Inserts On The Website
Pricing:
- Free
Website: PDF Compressor
Q) Digital Signature Tools
Digital Signature Tools allow entrepreneurs to authenticate documents by providing a custom, personalized, authentic digital signature for them, and electronically signing them.
Our pick for the best digital signature tool is DocuSign.
81. DocuSign
DocuSign is a Digital Signature Tool that allows users to provide e-signatures to important documents.
Special Features:
- E-Signature
- A Plethora Of Templates To Choose From
- Multi-Channel Delivery
Benefits:
- Intuitive User Interface
- Robust Security Measures
Restrictions:
- There Have Been Reviews Of Poor Customer Support
- Editing Capabilities Have Been Sub-Par
Pricing:
- Personal: $10 Per Use/Month
- Standard: $25 Per User/Month
- Business Pro: $40 Per User/Month
Website: DocuSign
R) Content Creation Tools
Content creation is a huge priority for businesses, as that’s what attracts potential customers.
Creating the right content will generate sales and leads.
Let’s look at the best content creation tool for VAs.
82. Canva
Canva is a free-to-use (for the most part) online tool that specializes in graphics design.
Special Features:
- Free Templates For Posters, Presentations, Cards, Etc.
- Allows You To Create Your Brand Kit
- Offers Video And Photo Editing Features
Benefits:
- Offers A Plethora Of Options In The Free Version
- Easy To Use Even For New Users
Restrictions:
- Limited File Editing Tools And File Formats
- Image Compression Which Leads To Quality Degradation
Pricing: The paid plans given below are Canva’s yearly plans:
- Canva Free: Free For 1 User
- Canva Pro: $55 Per User/Month
- Canva Teams: $50 Per User/Month (Minimum 3 Users)
Website: Canva
How to Choose the Best Virtual Assistant Software?
Now that we have gone through 80+ VA tools and software, let’s talk about how you can choose the best one for yourself.
- Identify Your Needs: You need to evaluate what kind of software you need, based on what your business requires.
- Check for Essential Features: Go through the core features of the app or software to make sure it has the essential features you are looking for.
- Consider User Experience: Software with a simple UI is likely to be easier for you and your team.
- Evaluate Pricing Plans: There are plenty of pricing plans available within the software, so look through which one fits your budget the best.
- Assess Customer Support: It’s crucial to choose software with good customer support.
- Read User Reviews: Do your research to make sure you read authentic reviews from past users.
- Check For Integration: Make sure that the software you are choosing will show seamless integration with other tools in your ecosystem.
Conclusion
That was our all-encompassing complete guide to the best Virtual Assistant Software Tools in 2025.
Across 18 different categories, there are more than 80 different VA tools that can be valuable to you in running your business.
There are lots of great options to choose from, just make sure the software you are choosing has the essential features, good customer support, and seamless integration.
We hope your search goes well!
FAQs
What does a virtual assistant software do?
virtual assistants tools and free resources uses technology and AI integration to streamline business tasks for effective operations.
As a virtual assistant can I also use these tools?
Yes, as a virtual assistant you can also use these tools. Most of these tools have pricing plans for individual use.
What are the common challenges in implementing software tools for virtual assistants?
Some pricing plans are expensive, sometimes the mobile apps are buggy, and there are occasional software crashes. Additionally, some software and tools have poor customer support.
How can virtual assistant software help track kpis?
Project management virtual assistant software has built-in metrics to track KPIs.
Are there any recommended tools for time management?
TimeDoctor is a great time-management tool, with offline time-tracking options available.
How can a VA manage multiple passwords securely?
You can use password management software to manage multiple passwords securely.
What tools can assist a VA with document management?
Note-taking software like Notion and OneNote can help with document management.
J) Virtual Assistant Tools for Social Media Management